Services for government institutions

Ordering for Destructing records

dsadadadad-1-260x246
كتيب معمل اإتلاف الآمن للوثائق 1-33
كتيب معمل اإتلاف الآمن للوثائق 1-18

A brief description of the stages of service

This service is provided to obtain the approval of the authority, to get rid of expiry documents as stated in the retention tables that were adopted

Rules and Conditions

  • Fill in the table for the documents meant for obliteration

  • Attach the obliteration form.

  • After the authority consent, the administrative unit must tear all documents into parts and work to recycle them as quick as possible. As for other documents, all contained data should be deleted and they can still keep containers for reuse if possible.

  • The concerned institution must prepare a report for all obliteration cases including the completed form and the authority agreement and send a copy of the report to the authority.

The Required approvals (internally and externally)

  • The approval of the institution (section ? unit) which creates that particular record.
  • The approval of the division which concerned with record management in the concerned party (Record Department Record Unit)
  • The National Records and Archives Authority Approval

Contact

Telephone: 24130031

E-mail: followup@nraa.gov.om

Working hours: 7:30 ? 2:30 pm

Requesting a training for the benefit of interested party

111-1
333
444

Terms and Conditions

1. To be a specialist and technical documents and managers in the jurisdiction
2. Approval by the Commission

Rules and conditions

  • 1. Fill in the table for the documents meant for obliteration
  • 2. Attach the obliteration form.
  • 3. After the authority consent, the administrative unit must tear all documents into parts and work to recycle them as quick as possible. As for other documents, all contained data should be deleted and they can still keep containers for reuse if possible.
  • 4. The concerned institution must prepare a report for all obliteration cases including the completed form and the authority agreement and send a copy of the report to the authority.

A brief description of the stages of service

1. This service shall be initiated by the concerned authority through the website of the Authority or by sending a paper request to the Authority, send a letter to the Director of the Follow-up and Technical Support Department and attach to it a list of the names of the employees proposed by the concerned authority and their number.
2. Submit the service request to the concerned department to study the application and identify the topics and programs proposed to be explained.

3. Communicate with the relevant agency to approve the training program and determine the appropriate time for the training.

Note: if the service is an initiative of the body
This service begins with the follow-up and technical support department, who will address the expert to determine the topics to be discussed and to determine the appropriate time and place
The department?s staff determines who to train
A formal letter will be addressed by the department director two weeks prior to the date of the program, stating the timing, location of the program and the number of trainees proposed for nomination
Receipt of approval from the relevant documents department so that the names of the proposed proposal are attached

Required approvals (internal and external)

1. National Documents and Archives Authority

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7:30 ? 2:30 pm

Requesting to participate in seminars, working papers

A brief description of the stages of service

This service starts with the Authority issuing a declaration in the daily newspapers that the Authority wishes to establish an activity in certain places proposed by the Authority and provides the public with the opportunity to participate in working papers according to the proposed rules and conditions proposed by the Commission or the organizing committee.

To send a request for participation by e-mail, the Department of Studies receives the participation papers by the participants which is a (summary + participation form)
1. After the expiry of the declaration period, a scientific committee shall be established to evaluate the submitted papers so that the working paper is accepted or rejected according to the requirements of the scientific committee.
2. Participants are answered with acceptance or rejection within one week of the committee meeting
3. After you evaluate and accept the worksheets, the search is complete
4. A week after receipt of the entire research, the participant will be notified of the travel procedures in case the event is outside the Sultanate or within it, in addition to the time and venue of the seminar or conference.
5. After the logistics and administrative matters are coordinated from reservations, halls and others
6. When all work papers are completed and participants are informed of the date and place of the event, the event will begin.
7. A detailed report on all parts of the activity is being made.

The Required approvals (internally and externally)

      • 1. creates that particular record.
      • 2. The approval of the division which concerned with record management in the concerned party (Record Department ? Record Unit)
      • 3. The National Records and Archives Authority Approval

Terms and Conditions

1. Consistent with the objectives and themes of the symposium

Contact

Phone: 24130334
E-mail: rsd@nraa.gov.om
Working hours: 7:30 ? 2:30

Requesting a technical support for the record management system

111-2
222-2
333-1

A brief description of the stages of service

1. The application is made electronically through the National Documents and Archives website. The type of support is indicated.
2. Communicate with the concerned authority and clarify the type of support.
3. Study support with the experts and the staff of the National Documents and Archives.
4. If the concerned party is new to this service (a team of the National Documents and Archives is appointed) to start the technical support service for the concerned entity
5. If the concerned party is old, the subject shall be referred to the competent staff of that body to study the application.
6. Working collectively ? the team decides what is appropriate for the service and the concerned party ? the discussion of the content of the request.
7. A FEED BACK questionnaire is completed and this service ends with a report on the training provided to the applicant.

Name and description of the service

This service is provided to assist stakeholders in document management.

Required approvals (internal and external)

1. Approval of the National Documents and Archives Authority

Required approvals (internal and external)

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7.30-2.30

Requesting to see places where the records were saved

222-3
333-2
960

A brief description of the stages of service

1. The concerned body shall send the documents and archives authority with a memorandum containing a request (1) Supervising the establishment of conservation places or 2) Supervising the preparation of the conservation places.)
2. Supervise the creation of saved places:
? Schedule an official meeting with the party concerned.
? Specify the site?s technical requirements and specifications.
? The concerned authority shall send the maps and designs of the warehouses to study these maps and designs and to approve them by the Chairman of the Commission .
4. Follow up construction / equipment
3. Supervising the configuration of storage places
? Schedule a field visit to preview the site and prepare a technical report
? Adoption of the Technical Report by the Head of the Commission / Department Director / Head of Section
? Submit the technical report and follow up with the relevant

Name and description of the service

This service is provided through the inspection of the places of preservation of documents in the competent authority in terms of technical equipment and specifications suitable for the proper preservation of documents.

Terms and Conditions

1. This service is provided to the concerned authorities subject to the law of documents and archives.

Required approvals (internal and external)

1. Approval of the National Documents and Archives Authority

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7.30-2.30

Requesting to extradite records to the Authority

A brief description of the stages of service

1. The designated form shall be completed by the concerned authority.
2. Send to the National Documents and Archives Authority through the Documents Department to the Follow-up and Technical Support Department.
3. The staff of the Commission shall match the retention period data
4. Adoption of the tables by the National Documents and Archives Authority and informing the concerned authority of accreditation.
5. Determine the day and time to receive the documents.
6. The collection and classification of documents in the National Documents and Archives Authority will receive the documents in progress
7. The team will check again and match the detection with the documents.
8. Adoption of the list
9. Addressing the government agency to confirm the identification of the documents with the documents and to approve the deportation
10. Documents shall be kept with the National Documents and Archives Authority.

Note: If you find some documents that do not match the disclosure, an official letter will be sent to the party?

Name and description of the service

This service is provided for documents that have expired in the places where the documents are stored in the entities subject to documentation and archives and which are specified in the retention schedules as being for permanent preservation

Terms and Conditions

1. Approval of the Authority for deportation
2. Match contents of file components with content

Required approvals (internal and external)

1. Approval by the Commission in accordance with the provisions of the Documents and Archives Act

Required approvals (internal and external)

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working Hours: 7.30 ? 2.30

Requesting to update the procedural tools for privacy records management system

A brief description of the stages of service

1. Addressing the National Documents and Archives Authority with the changes they have received and requesting them to update the procedural tools.
2. Responding to the concerned authority as evidenced by a royal decree or a ministerial decree.
3. Form a team and set a date for the visit
4. Interview with the concerned authority and study the new work reality
5. Study the new update (and agree on the nominal list)
6. Approval of the Nominal List of the National Documents and Archives Authority (Chairman of the Authority, Director of the Department)
7. Adoption of the new list by the concerned authority.
8. Update new listings
9. Updating the procedural tools The retention system has extended the classification system and approved by the Authority and the concerned party
10. The Commission requested the concerned authority to issue a decision to update the procedural tools.

Name and description of the service

Request for updating the procedural tools for the system of management of the documents privacy: a service provided to the concerned parties to update the classification system and schedules of retention periods and show this service a certain change in the organizational structure or terms of reference.

Terms and Conditions

1. Agiga tools can be approved in advance
2. There are convincing justifications for modernization

Required approvals (internal and external)

1. Chairman of the Commission
2. Head of the unit concerned

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working Hours: 7.30 ? 2.30

Records Destruction

Ordering for Destructing records

dsadadadad-1-260x246
كتيب معمل اإتلاف الآمن للوثائق 1-33
كتيب معمل اإتلاف الآمن للوثائق 1-18

A brief description of the stages of service

This service is provided to obtain the approval of the authority, to get rid of expiry documents as stated in the retention tables that were adopted

Rules and Conditions

  • Fill in the table for the documents meant for obliteration

  • Attach the obliteration form.

  • After the authority consent, the administrative unit must tear all documents into parts and work to recycle them as quick as possible. As for other documents, all contained data should be deleted and they can still keep containers for reuse if possible.

  • The concerned institution must prepare a report for all obliteration cases including the completed form and the authority agreement and send a copy of the report to the authority.

The Required approvals (internally and externally)

  • The approval of the institution (section ? unit) which creates that particular record.
  • The approval of the division which concerned with record management in the concerned party (Record Department Record Unit)
  • The National Records and Archives Authority Approval

Contact

Telephone: 24130031

E-mail: followup@nraa.gov.om

Working hours: 7:30 ? 2:30 pm

Training

Requesting a training for the benefit of interested party

111-1
333
444

Terms and Conditions

1. To be a specialist and technical documents and managers in the jurisdiction
2. Approval by the Commission

Rules and conditions

  • 1. Fill in the table for the documents meant for obliteration
  • 2. Attach the obliteration form.
  • 3. After the authority consent, the administrative unit must tear all documents into parts and work to recycle them as quick as possible. As for other documents, all contained data should be deleted and they can still keep containers for reuse if possible.
  • 4. The concerned institution must prepare a report for all obliteration cases including the completed form and the authority agreement and send a copy of the report to the authority.

A brief description of the stages of service

1. This service shall be initiated by the concerned authority through the website of the Authority or by sending a paper request to the Authority, send a letter to the Director of the Follow-up and Technical Support Department and attach to it a list of the names of the employees proposed by the concerned authority and their number.
2. Submit the service request to the concerned department to study the application and identify the topics and programs proposed to be explained.

3. Communicate with the relevant agency to approve the training program and determine the appropriate time for the training.

Note: if the service is an initiative of the body
This service begins with the follow-up and technical support department, who will address the expert to determine the topics to be discussed and to determine the appropriate time and place
The department?s staff determines who to train
A formal letter will be addressed by the department director two weeks prior to the date of the program, stating the timing, location of the program and the number of trainees proposed for nomination
Receipt of approval from the relevant documents department so that the names of the proposed proposal are attached

Required approvals (internal and external)

1. National Documents and Archives Authority

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7:30 ? 2:30 pm

Conference

Requesting to participate in seminars, working papers

A brief description of the stages of service

This service starts with the Authority issuing a declaration in the daily newspapers that the Authority wishes to establish an activity in certain places proposed by the Authority and provides the public with the opportunity to participate in working papers according to the proposed rules and conditions proposed by the Commission or the organizing committee.

To send a request for participation by e-mail, the Department of Studies receives the participation papers by the participants which is a (summary + participation form)
1. After the expiry of the declaration period, a scientific committee shall be established to evaluate the submitted papers so that the working paper is accepted or rejected according to the requirements of the scientific committee.
2. Participants are answered with acceptance or rejection within one week of the committee meeting
3. After you evaluate and accept the worksheets, the search is complete
4. A week after receipt of the entire research, the participant will be notified of the travel procedures in case the event is outside the Sultanate or within it, in addition to the time and venue of the seminar or conference.
5. After the logistics and administrative matters are coordinated from reservations, halls and others
6. When all work papers are completed and participants are informed of the date and place of the event, the event will begin.
7. A detailed report on all parts of the activity is being made.

The Required approvals (internally and externally)

      • 1. creates that particular record.
      • 2. The approval of the division which concerned with record management in the concerned party (Record Department ? Record Unit)
      • 3. The National Records and Archives Authority Approval

Terms and Conditions

1. Consistent with the objectives and themes of the symposium

Contact

Phone: 24130334
E-mail: rsd@nraa.gov.om
Working hours: 7:30 ? 2:30

Technical support for DMS

Requesting a technical support for the record management system

111-2
222-2
333-1

A brief description of the stages of service

1. The application is made electronically through the National Documents and Archives website. The type of support is indicated.
2. Communicate with the concerned authority and clarify the type of support.
3. Study support with the experts and the staff of the National Documents and Archives.
4. If the concerned party is new to this service (a team of the National Documents and Archives is appointed) to start the technical support service for the concerned entity
5. If the concerned party is old, the subject shall be referred to the competent staff of that body to study the application.
6. Working collectively ? the team decides what is appropriate for the service and the concerned party ? the discussion of the content of the request.
7. A FEED BACK questionnaire is completed and this service ends with a report on the training provided to the applicant.

Name and description of the service

This service is provided to assist stakeholders in document management.

Required approvals (internal and external)

1. Approval of the National Documents and Archives Authority

Required approvals (internal and external)

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7.30-2.30

Records Repository

Requesting to see places where the records were saved

222-3
333-2
960

A brief description of the stages of service

1. The concerned body shall send the documents and archives authority with a memorandum containing a request (1) Supervising the establishment of conservation places or 2) Supervising the preparation of the conservation places.)
2. Supervise the creation of saved places:
? Schedule an official meeting with the party concerned.
? Specify the site?s technical requirements and specifications.
? The concerned authority shall send the maps and designs of the warehouses to study these maps and designs and to approve them by the Chairman of the Commission .
4. Follow up construction / equipment
3. Supervising the configuration of storage places
? Schedule a field visit to preview the site and prepare a technical report
? Adoption of the Technical Report by the Head of the Commission / Department Director / Head of Section
? Submit the technical report and follow up with the relevant

Name and description of the service

This service is provided through the inspection of the places of preservation of documents in the competent authority in terms of technical equipment and specifications suitable for the proper preservation of documents.

Terms and Conditions

1. This service is provided to the concerned authorities subject to the law of documents and archives.

Required approvals (internal and external)

1. Approval of the National Documents and Archives Authority

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working hours: 7.30-2.30

Records Transfer

Requesting to extradite records to the Authority

A brief description of the stages of service

1. The designated form shall be completed by the concerned authority.
2. Send to the National Documents and Archives Authority through the Documents Department to the Follow-up and Technical Support Department.
3. The staff of the Commission shall match the retention period data
4. Adoption of the tables by the National Documents and Archives Authority and informing the concerned authority of accreditation.
5. Determine the day and time to receive the documents.
6. The collection and classification of documents in the National Documents and Archives Authority will receive the documents in progress
7. The team will check again and match the detection with the documents.
8. Adoption of the list
9. Addressing the government agency to confirm the identification of the documents with the documents and to approve the deportation
10. Documents shall be kept with the National Documents and Archives Authority.

Note: If you find some documents that do not match the disclosure, an official letter will be sent to the party?

Name and description of the service

This service is provided for documents that have expired in the places where the documents are stored in the entities subject to documentation and archives and which are specified in the retention schedules as being for permanent preservation

Terms and Conditions

1. Approval of the Authority for deportation
2. Match contents of file components with content

Required approvals (internal and external)

1. Approval by the Commission in accordance with the provisions of the Documents and Archives Act

Required approvals (internal and external)

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working Hours: 7.30 ? 2.30

Update Classification System

Requesting to update the procedural tools for privacy records management system

A brief description of the stages of service

1. Addressing the National Documents and Archives Authority with the changes they have received and requesting them to update the procedural tools.
2. Responding to the concerned authority as evidenced by a royal decree or a ministerial decree.
3. Form a team and set a date for the visit
4. Interview with the concerned authority and study the new work reality
5. Study the new update (and agree on the nominal list)
6. Approval of the Nominal List of the National Documents and Archives Authority (Chairman of the Authority, Director of the Department)
7. Adoption of the new list by the concerned authority.
8. Update new listings
9. Updating the procedural tools The retention system has extended the classification system and approved by the Authority and the concerned party
10. The Commission requested the concerned authority to issue a decision to update the procedural tools.

Name and description of the service

Request for updating the procedural tools for the system of management of the documents privacy: a service provided to the concerned parties to update the classification system and schedules of retention periods and show this service a certain change in the organizational structure or terms of reference.

Terms and Conditions

1. Agiga tools can be approved in advance
2. There are convincing justifications for modernization

Required approvals (internal and external)

1. Chairman of the Commission
2. Head of the unit concerned

Contact

Telephone: 24130031
E-mail: followup@nraa.gov.om
Working Hours: 7.30 ? 2.30

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