The purpose of this service is to facilitate the process of document creation and the management of ongoing and intermediate documents in the entities subject to the Documentation and Archives Act by defining the total procedures and actions that apply to documents at these stages of their life cycle. This work is intended primarily for the documentation departments and sections as well as for the documentation staff.

According to Article (18) of the Law of Documents and Archives issued by Royal Decree No. 60/2007 referred to and amended by Royal Decree No. 62/2008, amending certain provisions of the Documents and Archives Act, ?the Authority shall prepare a unified system for the classification of documents between the concerned parties and the schedules of their retention in coordination with Relevant administrative bodies. And shall be issued by a decision of the Minister after the approval of the Council of Ministers. ?

Therefore, the common document management system for the concerned bodies consists of the common documents part, which is unified between them and the part relating to the respective documents.

The ?Joint Documents? are defined in the Documents and Archives Act as identical or similar documents in their quality and circulation. They are almost the same and do not differ greatly from one unit to another and subject to the same legal provisions and procedures, it is not useful for each concerned party to prepare a system to maintain and classify them, a uniform formula can be adopted valid for all concerned and has been adopted in many countries.

The common documents are four basic functions that have been developed through a detailed study of the reality of the work of the concerned authorities as well as an analysis of the competencies governing the work in each area, as follows:

A. The general organization of the concerned entity.

B. Human resources management.

C. Financial resources management.

D. Physical resources management.

The Joint Document Management System was adopted by Ministerial Decision No. 2/2012 issued on 19/5/2012