Services provided by the Authority in the field of document management

1. Provide guidance and advice to government agencies on how to manage their documents properly.

2. The establishment of awareness workshops to clarify the important points and mechanisms in the document management project and the electronic documents for the various stakeholders and the parties to be covered by the project in its first phase.

3. Conducting training workshops to explain the national procedures manual for the management of electronic documents to provide policies and controls, and the best practices and procedures to be taken in all government agencies to manage electronic documents.

4. Self-evaluation of the entities involved in the first phase of the project, which is a form containing the necessary and important factors that affect the success of the application of the system. A high level of evaluation in the organization means that it is qualified for the successful implementation of the system, while the low rate of the organization means that it is still not ready to implement the system in a complete and successful.

5. The technical evaluation of the systems currently used in the bodies, which is a form in which the existing systems in the bodies, whether for correspondence management or document management, are evaluated to assess their compatibility with the national procedures manual for electronic document management and to identify the shortcomings and the possibility of upgrading them or replacing them with the electronic document and document management system.

6. Test the compatibility of different systems of electronic documents and documents management in the entities that developed their own systems.

7. Follow up the application and testing of existing systems in the regions.

8. Assisting the parties in selecting the company and the best and most appropriate system for them through providing guidance and advice.

9. Participation with the authorities in the field of change management

10. Using the system, and the project tender document as a reference model
(reference implementation)

11. Provide a methodology document for the work of the project, which helps the body to choose the appropriate methodology for the implementation of the project management system documents and electronic documents.

To request a service or consultation, please complete the following form:

National Test Center

What is the National Testing Center

It is a center for testing and certifying Electronic Records and Document Management Systems (EDRMS) based on NRAA`s National Standards and Guidelines and the Functional Specifications (ISO 16175). This includes systems used by government agencies, or those systems being marketed by companies in Oman to government agencies. Moreover, this center is operated by the National Records & Archives Authority.

Objectives of the Center

The National Test Center seek to achieve the following objectives:

1.Ensure that all EDRMS in use by government agencies in the Sultanate of Oman are compliant with the national standards & guidelines for the management of electronic documents and records.

2. Provide a useful reference for government agencies, which includes details of compliant EDRMS systems, to facilitate their procurement of such systems.

Scope of work of the National Test Center:

1. Formal testing of EDRMS solutions where the testing criteria are based on NRAA`s national standards & guidelines and the functional specifications (ISO 16175).

2. Issue Certificate of Compliance for systems that are successful in the format testing. This will give the companies that are certified the priority to participate in EDRMS tenders.

3. Prepare lists of all such certified systems which will be circulated to all government agencies in the Sultanate of Oman.

Who can apply for certification testing?

1. All government agencies and government-owned corporations
2. All companies with EDRMS-related products that they wish to market in the Sultanate of Oman

National Testing Center

Please download and view the links below before applying for registration at the National Testing Center

National Testing Center

To submit a test application at the National Testing Center please download the link below and register the required data and then send the “Registration Form” to e-mail edrms@nraa.gov.om

Connect with us

Email : edrms@nraa.gov.om

Contact Numbers : +96824130132 +96824130109


Application Form for EDRMS Certification Test
National Test Center / National Records & Archives Authority


Name of the agency /company
Address of the agency /company
Website of the agency /company
(In full)
Indicate clearly the major version numbers
(e.g. records management)
Name of the software e.g. Oracle
Type e.g. Database
Please Separate all information with commas
Hardware specification e.g. (RAM, Storage, CPU...)
Please separate all information with commas
Type of User E.g. (IT Admin, Normal User, Database Admin, Application Admin, Records Admin ...)
Please separate all information with commas

Attachments:

Directory of procedures for the management of documents and electronic documents

About the Procedures Manual for Electronic Document and Document Management

The purpose of this service is to facilitate the process of requesting the procedures manual for the management of electronic documents and documents. Which contains the best practices, procedures and processes for the management of electronic documents and documents.

Request an electronic copy: Please fill out the form below

Technical specifications of the electronic document and document management system

Technical Specifications for the Electronic Document and Document Management System GSO ISO 16175-2: 2013

Please open the link below to obtain the standard from the General Directorate of Standards and Metrology at the Ministry of Commerce and Industry.

list of Certified Systems / entities that have obtained a certificate of compliance

list of Certified Systems / entities that have obtained a certificate of compliance

list of Certified Systems / entities that have passed the system compatibility test with the standards and technical specifications for the management of electronic documents and documents at the National Test Center of the National Documents and Archives Authority.

List of Certified Private Companies

Name of the Company Product/System Name Version Number Year of Certification General Comments
Software Systems LLC(SSL) IBM FileNet P8- (Electronic Document and Records System) 5.2.1 24 August 2017
Almoyasser (Correspondence Management System 10.5
Gulf Business Machines (GBM) IBM FileNet P8- (Electronic Document and Records System 5.2.1 12 June 2018 -
Tarasul (Correspondence Management System) 3
Bahwan IT Newgen- OmniDocs Product Suite(Electronic Document and Records System) 9.1 20 December 2018 -
(Correspondence Management System) 2.6
Aramex Envision V8 20 December 2018 -

List of certified Government agencies

Name of the Agency Name of the Company Name of the System Version Number Year of Certification General Comments
Public Authority for Water (Diam) SSL IBM FileNet P8- (Electronic Document and Records System 5.2.2 28/5/2019 -
Almoyasser (Correspondence Management System 10.5

Note

General Notes

Date of issuance of the certificate

issue number

System name

List of compatible government agencies


Government agencies wishing to view the reports of the respective companies please send the request to

Email : edrms@nraa.gov.om

The training workshop at the Institute of Islamic Sciences

reyrrtu3
dsffgjk4
xzcvcxfs2

Visual presentations of the workshop at the Institute of Islamic Sciences

  • Manage correspondence
  • Usage and Access
  • Considerations
  • Classification system activities
  • Final Destiny
  • Principles and principles of document management
  • Classification system and common mistakes
  • Data Formation
  • Security and access control
  • Digitization and data migration
  • Document and electronic document management systems and operations management systems

Training workshop to explain the manual of national procedures for the management of documents and electronic documents

The National Documents and Archives Authority organized a training course ?Exploring the National Procedure for Document and Electronic Document Management? for five days from 6 March 2016 to 10 March 2016 at the Institute of Islamic Sciences at Sultan Qaboos Grand Mosque. The workshop targeted the government agencies involved in the second phase of the electronic document and document management system. The workshop was attended by more than 140 employees representing 43 government agencies from IT specialists and document management. The workshop aimed at explaining the guide of national procedures for the management of documents and electronic documents, and explaining the concepts and basics of electronic documents and documents management, where the topics varied during the five days of the workshop.

The training workshop at the Ministry of Oil and Gas

21
9itygutyu-1
asdfb-tyy-3

Visual presentations for the National Procedures Manual

  • Registration and deliberation
  • Concepts and principles of document management
  • Classification system
  • Classification system activities
  • Usage and Access
  • Operations Management Systems
  • Final self-determination
  • Correspondence Management System
  • Data Formation
  • Digitization, displacement and hybrid document management
  • Security and access control of information
  • Considerations

Workshop on ?Document and Electronic Document Management System?

The National Documentation and Archives Authority organized a workshop on the ?Document and Electronic Documents Management System? project to explain the National Procedure Manual on the Management of Documents and Electronic Documents, in the presence of His Excellency Dr. Hamad Bin Mohammed Al-Duwaiani, Chairman of the Authority and a number of concerned officials in departments and sections of documents. And the archives, which was held on Sunday morning lecture hall of the Ministry of Oil and Gas, targeting 22 government agencies and the presence of approximately 120 trainees from these bodies, which is covered by the project in the second period (2016-2020). It should be noted that the workshop was for 5 consecutive days in the period from 30 August 2015 to 3 September 2015. Where the team of the system explained the manual of national procedures for the management of electronic documents and documents, and clarify the procedures and best practices for this area, and give exercises that illustrate the idea and explain the information in modern and sophisticated ways.

Newsletter (Document Pulse)

Documentary pulse

The newsletter of the electronic document and document management system, which was prepared specifically to answer all the questions and queries that are received by the group through various means of communication, we choose the useful ones to respond to them in the form of detailed articles, and the issues of ?documentary pulse? updates and news The project of document management system and electronic documents and some of the global news on the side of document management from around the world.

A pleasant reading we wish you

newsletter-1st-apr2016-1
newsletter-2rd-jun2016-1
newsletter-3rd-oct2016-1
newsletter-4rd-dec2016-1
Document-Pulse-Number-Five-1
Services in management of documents

Services provided by the Authority in the field of document management

1. Provide guidance and advice to government agencies on how to manage their documents properly.

2. The establishment of awareness workshops to clarify the important points and mechanisms in the document management project and the electronic documents for the various stakeholders and the parties to be covered by the project in its first phase.

3. Conducting training workshops to explain the national procedures manual for the management of electronic documents to provide policies and controls, and the best practices and procedures to be taken in all government agencies to manage electronic documents.

4. Self-evaluation of the entities involved in the first phase of the project, which is a form containing the necessary and important factors that affect the success of the application of the system. A high level of evaluation in the organization means that it is qualified for the successful implementation of the system, while the low rate of the organization means that it is still not ready to implement the system in a complete and successful.

5. The technical evaluation of the systems currently used in the bodies, which is a form in which the existing systems in the bodies, whether for correspondence management or document management, are evaluated to assess their compatibility with the national procedures manual for electronic document management and to identify the shortcomings and the possibility of upgrading them or replacing them with the electronic document and document management system.

6. Test the compatibility of different systems of electronic documents and documents management in the entities that developed their own systems.

7. Follow up the application and testing of existing systems in the regions.

8. Assisting the parties in selecting the company and the best and most appropriate system for them through providing guidance and advice.

9. Participation with the authorities in the field of change management

10. Using the system, and the project tender document as a reference model
(reference implementation)

11. Provide a methodology document for the work of the project, which helps the body to choose the appropriate methodology for the implementation of the project management system documents and electronic documents.

To request a service or consultation, please complete the following form:

National Test Center

National Test Center

What is the National Testing Center

It is a center for testing and certifying Electronic Records and Document Management Systems (EDRMS) based on NRAA`s National Standards and Guidelines and the Functional Specifications (ISO 16175). This includes systems used by government agencies, or those systems being marketed by companies in Oman to government agencies. Moreover, this center is operated by the National Records & Archives Authority.

Objectives of the Center

The National Test Center seek to achieve the following objectives:

1.Ensure that all EDRMS in use by government agencies in the Sultanate of Oman are compliant with the national standards & guidelines for the management of electronic documents and records.

2. Provide a useful reference for government agencies, which includes details of compliant EDRMS systems, to facilitate their procurement of such systems.

Scope of work of the National Test Center:

1. Formal testing of EDRMS solutions where the testing criteria are based on NRAA`s national standards & guidelines and the functional specifications (ISO 16175).

2. Issue Certificate of Compliance for systems that are successful in the format testing. This will give the companies that are certified the priority to participate in EDRMS tenders.

3. Prepare lists of all such certified systems which will be circulated to all government agencies in the Sultanate of Oman.

Who can apply for certification testing?

1. All government agencies and government-owned corporations
2. All companies with EDRMS-related products that they wish to market in the Sultanate of Oman

National Testing Center

Please download and view the links below before applying for registration at the National Testing Center

National Testing Center

To submit a test application at the National Testing Center please download the link below and register the required data and then send the “Registration Form” to e-mail edrms@nraa.gov.om

Connect with us

Email : edrms@nraa.gov.om

Contact Numbers : +96824130132 +96824130109


Application Form for EDRMS Certification Test
National Test Center / National Records & Archives Authority


Name of the agency /company
Address of the agency /company
Website of the agency /company
(In full)
Indicate clearly the major version numbers
(e.g. records management)
Name of the software e.g. Oracle
Type e.g. Database
Please Separate all information with commas
Hardware specification e.g. (RAM, Storage, CPU...)
Please separate all information with commas
Type of User E.g. (IT Admin, Normal User, Database Admin, Application Admin, Records Admin ...)
Please separate all information with commas

Attachments:

Procedures Guide

Directory of procedures for the management of documents and electronic documents

About the Procedures Manual for Electronic Document and Document Management

The purpose of this service is to facilitate the process of requesting the procedures manual for the management of electronic documents and documents. Which contains the best practices, procedures and processes for the management of electronic documents and documents.

Request an electronic copy: Please fill out the form below

Technical Specifications

Technical specifications of the electronic document and document management system

Technical Specifications for the Electronic Document and Document Management System GSO ISO 16175-2: 2013

Please open the link below to obtain the standard from the General Directorate of Standards and Metrology at the Ministry of Commerce and Industry.

list of Certified Systems

list of Certified Systems / entities that have obtained a certificate of compliance

list of Certified Systems / entities that have obtained a certificate of compliance

list of Certified Systems / entities that have passed the system compatibility test with the standards and technical specifications for the management of electronic documents and documents at the National Test Center of the National Documents and Archives Authority.

List of Certified Private Companies

Name of the Company Product/System Name Version Number Year of Certification General Comments
Software Systems LLC(SSL) IBM FileNet P8- (Electronic Document and Records System) 5.2.1 24 August 2017
Almoyasser (Correspondence Management System 10.5
Gulf Business Machines (GBM) IBM FileNet P8- (Electronic Document and Records System 5.2.1 12 June 2018 -
Tarasul (Correspondence Management System) 3
Bahwan IT Newgen- OmniDocs Product Suite(Electronic Document and Records System) 9.1 20 December 2018 -
(Correspondence Management System) 2.6
Aramex Envision V8 20 December 2018 -

List of certified Government agencies

Name of the Agency Name of the Company Name of the System Version Number Year of Certification General Comments
Public Authority for Water (Diam) SSL IBM FileNet P8- (Electronic Document and Records System 5.2.2 28/5/2019 -
Almoyasser (Correspondence Management System 10.5

Note

General Notes

Date of issuance of the certificate

issue number

System name

List of compatible government agencies


Government agencies wishing to view the reports of the respective companies please send the request to

Email : edrms@nraa.gov.om

Workshops EDRMS

The training workshop at the Institute of Islamic Sciences

reyrrtu3
dsffgjk4
xzcvcxfs2

Visual presentations of the workshop at the Institute of Islamic Sciences

  • Manage correspondence
  • Usage and Access
  • Considerations
  • Classification system activities
  • Final Destiny
  • Principles and principles of document management
  • Classification system and common mistakes
  • Data Formation
  • Security and access control
  • Digitization and data migration
  • Document and electronic document management systems and operations management systems

Training workshop to explain the manual of national procedures for the management of documents and electronic documents

The National Documents and Archives Authority organized a training course ?Exploring the National Procedure for Document and Electronic Document Management? for five days from 6 March 2016 to 10 March 2016 at the Institute of Islamic Sciences at Sultan Qaboos Grand Mosque. The workshop targeted the government agencies involved in the second phase of the electronic document and document management system. The workshop was attended by more than 140 employees representing 43 government agencies from IT specialists and document management. The workshop aimed at explaining the guide of national procedures for the management of documents and electronic documents, and explaining the concepts and basics of electronic documents and documents management, where the topics varied during the five days of the workshop.

The training workshop at the Ministry of Oil and Gas

21
9itygutyu-1
asdfb-tyy-3

Visual presentations for the National Procedures Manual

  • Registration and deliberation
  • Concepts and principles of document management
  • Classification system
  • Classification system activities
  • Usage and Access
  • Operations Management Systems
  • Final self-determination
  • Correspondence Management System
  • Data Formation
  • Digitization, displacement and hybrid document management
  • Security and access control of information
  • Considerations

Workshop on ?Document and Electronic Document Management System?

The National Documentation and Archives Authority organized a workshop on the ?Document and Electronic Documents Management System? project to explain the National Procedure Manual on the Management of Documents and Electronic Documents, in the presence of His Excellency Dr. Hamad Bin Mohammed Al-Duwaiani, Chairman of the Authority and a number of concerned officials in departments and sections of documents. And the archives, which was held on Sunday morning lecture hall of the Ministry of Oil and Gas, targeting 22 government agencies and the presence of approximately 120 trainees from these bodies, which is covered by the project in the second period (2016-2020). It should be noted that the workshop was for 5 consecutive days in the period from 30 August 2015 to 3 September 2015. Where the team of the system explained the manual of national procedures for the management of electronic documents and documents, and clarify the procedures and best practices for this area, and give exercises that illustrate the idea and explain the information in modern and sophisticated ways.

Newsletter

Newsletter (Document Pulse)

Documentary pulse

The newsletter of the electronic document and document management system, which was prepared specifically to answer all the questions and queries that are received by the group through various means of communication, we choose the useful ones to respond to them in the form of detailed articles, and the issues of ?documentary pulse? updates and news The project of document management system and electronic documents and some of the global news on the side of document management from around the world.

A pleasant reading we wish you

newsletter-1st-apr2016-1
newsletter-2rd-jun2016-1
newsletter-3rd-oct2016-1
newsletter-4rd-dec2016-1
Document-Pulse-Number-Five-1